This content originally appeared on DEV Community and was authored by PAVAN KUMAR MUKKERA
How It All Started
When I started leading tech events, I used to manage everything manually — from sending reminders to creating event recaps.
It worked… until I began handling 3–4 events a month. 
That’s when I thought — why not build something small that helps me manage repetitive tasks using AI?
Step 1: Setting Up Azure OpenAI
I already had access to the Azure Portal, so I created an Azure OpenAI resource.
Once it was deployed, I grabbed my endpoint and key.
Here’s the basic Python setup I used 
`import openai
import os
# Set your Azure OpenAI credentials
openai.api_type = "azure"
openai.api_base = "https://YOUR-RESOURCE-NAME.openai.azure.com/"
openai.api_version = "2024-02-01"
openai.api_key = os.getenv("AZURE_OPENAI_KEY")
# Generate a summary
response = openai.ChatCompletion.create(
engine="gpt-35-turbo",
messages=[
{"role": "system", "content": "You are a smart event assistant."},
{"role": "user", "content": "Summarize today's Azure Developer Day highlights."}
]
)
print(response['choices'][0]['message']['content'])`
Step 2: Automating My Event Notes
I connected this script with my Google Meet transcripts and Notion workspace.
So after each event, the assistant would:
Generate a summary
Extract 3 key insights
Post them to Notion automatically
The feeling of seeing AI do your admin work — priceless. 
Step 3: Expanding It to a “Community Copilot”
Soon, I added small features:
Auto-reply to students asking for links
Generate email drafts for thank-you notes
Suggest topics for upcoming events
Here’s a sample snippet for auto-reply emails using Python’s smtplib:
`import smtplib
from email.mime.text import MIMEText
def send_auto_reply(to_email, subject, message):
msg = MIMEText(message)
msg['Subject'] = subject
msg['From'] = "pavan@communitybot.ai"
msg['To'] = to_email
with smtplib.SMTP('smtp.gmail.com', 587) as server:
server.starttls()
server.login("your_email", "your_password")
server.send_message(msg)
send_auto_reply(
to_email="student@example.com",
subject="Thanks for attending!",
message="Hey! Here’s the Azure resources from our last event. Keep building! 💪"
)
`
Why I Shared This
Because every community leader I meet says the same thing:
“I don’t have time to automate — I’m too busy managing people.”
But that’s exactly why you should automate.
AI doesn’t replace leadership — it gives you time to lead better.
What’s Next
I’m planning to extend this into a Teams + Zoom bot that joins meetings automatically, takes notes, and uploads them to Notion.
If that sounds cool, follow me — I’ll share the full guide soon. 
Final Thoughts
If you’re a student, community lead, or event organizer — try building your own Community Copilot.
You’ll learn Azure, Python, and most importantly, how to make tech work for you.
What’s one small thing in your work or study life you wish AI could automate?
Drop it in the comments — maybe I’ll build it next!
This content originally appeared on DEV Community and was authored by PAVAN KUMAR MUKKERA