This content originally appeared on DEV Community and was authored by Jaideep Parashar
If you think ChatGPT is just for marketing or content, you’re leaving 80% of its power on the table.
I’ve helped businesses use AI across sales, HR, finance, operations, and customer service — and the results are instant: faster work, better communication, and fewer bottlenecks.
Today, I’m sharing ready-to-use prompt templates for every major business department so you can drop them straight into ChatGPT and start getting results.
- Prompts for Sales Department
Lead Qualification Prompt
“You are a sales analyst. Here’s a list of 10 leads with basic details. Rank them from most to least promising based on likelihood to buy, budget, and fit. Explain why.”
Cold Email Prompt
“Write a short, personalized cold email to a [role] at a [type of company], introducing [product/service]. Focus on solving their problem [specific problem].”
- Prompts for Marketing Department
Campaign Idea Generator
“Act as a marketing strategist. Suggest 5 campaign ideas to promote [product/service] to [target audience] in [industry]. Include channels and key messages.”
SEO Blog Prompt
“Write a 1,000-word SEO blog post about [topic] using a friendly, authoritative tone. Include subheadings, examples, and a clear call-to-action.”
- Prompts for Human Resources (HR)
Job Description Prompt
“You are an HR manager. Write a job description for a [role] with skills in [list skills], based in [location], including responsibilities, qualifications, and company culture.”
Interview Question Prompt
“Create 10 interview questions to assess [specific skill or quality] for a [role]. Include both technical and behavioral questions.”
- Prompts for Finance Department
Budget Planning Prompt
“Act as a financial planner. Create a monthly budget allocation for a [type of business] with $[amount] revenue, ensuring cost efficiency and growth investment.”
Report Summary Prompt
“Summarize this quarterly financial report into 5 key insights and 2 action points. Use plain English.”
- Prompts for Operations
Process Optimization Prompt
“You are an operations consultant. Suggest 3 improvements to this workflow: [describe workflow]. Focus on efficiency and cost reduction.”
Inventory Tracking Prompt
“Write a system for tracking inventory in Excel that automatically flags low stock and suggests reorder points.”
- Prompts for Customer Support
Response Template Prompt
“Write a polite, empathetic reply to a customer who is upset about a delayed order. Offer a solution and a small gesture of goodwill.”
Knowledge Base Prompt
“Convert this product FAQ into a searchable, categorized knowledge base article for customers.”
How to Use These Prompts Across a Business
- Centralize them – Create a shared “Prompt Playbook” doc for your whole team.
- Refine & repeat – Keep tweaking prompts based on your company’s tone and needs.
- Train your team – Make AI use a skill everyone is confident with, not just one department.
Want More Plug-and-Play Prompts?
I’ve written 40+ AI books packed with copy-paste-ready prompts for every business function.
Browse the full library here: My Amazon Author Page
Next Post: “5 Lessons from Running ReThynk AI” — what I’ve learned from building an AI-first company from scratch.
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This content originally appeared on DEV Community and was authored by Jaideep Parashar